RookBase
Your Business Knowledge, Finally Organized
Stop losing critical information when employees leave. Stop answering the same questions over and over. Stop digging through folders to find that one document. RookBase turns your institutional knowledge into a searchable system that works for your entire team.
The Knowledge Crisis Nobody Talks About
Every business runs on knowledge that lives in people's heads.
The office manager who knows where everything is filed. The senior tech who remembers why that equipment was configured that way. The owner who holds all the vendor relationships and pricing agreements.
When those people are sick, on vacation, or—worst case—walk out the door, that knowledge goes with them. Projects stall. Mistakes get repeated. New hires take months to get up to speed because there's nothing written down.
Large corporations solve this with expensive knowledge management systems and dedicated teams to maintain them. Small businesses? They cross their fingers and hope their key people stick around.
RookBase changes that equation.
How It Works
Centralized Knowledge Hub
Upload your documents, manuals, recipes, SOPs, policies—anything that contains important information. RookBase organizes it all in one secure, searchable location. No more hunting through shared drives, email threads, or filing cabinets. Supports: PDFs, Word docs, spreadsheets, images, and more.
Smart Search
Ask questions in plain English. Get answers drawn directly from your own documents. Example Query: "What's the recipe for our house marinara sauce?" Example Result: RookBase searches your uploaded recipe files and returns the exact recipe, with the source document cited. No more keyword guessing. No more opening twelve files to find the one paragraph you need. Just ask, and RookBase finds it.
Document Generation
Need an employee handbook? Training materials? Compliance documentation? RookBase can generate drafts based on your existing knowledge base—then let you refine and approve before publishing. Turn scattered information into polished, professional documents in minutes instead of days.
Role-Based Access
Not everyone needs access to everything. RookBase lets you control who sees what—so sensitive information stays protected while everyday knowledge flows freely.
- • Managers see financials; staff sees procedures
- • Franchisees access their location's docs only
- • New hires get onboarding materials automatically
Always Current
As your business evolves, so does RookBase. Add new documents anytime. Update existing ones. The system stays current with your operations—no expensive re-implementations required.
Built for Businesses Like Yours
Restaurant / Food Service
- Centralize recipes, prep procedures, and food safety protocols
- New cooks can search "how do we prep the salmon?" and get the exact procedure
- Generate training checklists for each station automatically
Auto Repair / Trades
- Store equipment manuals, repair histories, and vendor contacts
- Techs search for diagnostic procedures specific to your shop's equipment
- Preserve the knowledge of your most experienced mechanics
Professional Services
- Organize client files, engagement templates, and compliance requirements
- Search past work for precedents and examples
- Generate onboarding docs for new team members
Retail / Inventory-Heavy
- Centralize product information, vendor agreements, pricing rules
- Staff can quickly answer customer questions from accurate, up-to-date info
- Create training materials from your own operational knowledge
Why RookBase Over Other Options?
Built for SMBs
We're not a stripped-down large-organization tool. RookBase was designed from the ground up for businesses with 5-500 employees—priced and featured accordingly.
Actually Easy to Use
If you can use Google, you can use RookBase. No training certifications required. No consultant needed to set it up.
Your Data Stays Yours
Your recipes, your procedures, your competitive advantages stay private and protected.
Grows With You
Start with one department. Expand as you see results. RookBase scales from a single location to multi-site operations.
Simple, Transparent Pricing
We believe in straightforward pricing that makes sense for small businesses. No hidden fees. No surprise overages. No big-business minimums.
Pricing details coming soon. Contact us for early-access rates.
Get Early Access Pricing →See RookBase in Action
We'll show you how RookBase works with your actual business scenarios—not generic demos. Bring your messiest knowledge problem. Let's solve it together.